Chapters meet once a week for 1.5 hours with a structured agenda and meetings always begin and end on time. Only one person per profession is allowed in a chapter. This section will walk through an overview of each part of a meeting as if the meeting were to begin at 7am, however each chapter's start time is unique to that chapter.
Members put on your name badge, stand, greet visitors, every member introduce themselves to each visitor, ask the visitor for their card and thank them for coming. Be positive and thank every visitor for attending the meeting, tell them you are wanting someone in their profession in the chapter and ask for business card
Always arrive early and concentrate on making guests feel welcome and appreciated! Give each guest your card and ask for their card.
WEAR YOUR MSF NAME BADGE!
Ask everyone to turn off cell phones.
WELCOME VISITORS – Have them stand and introduce themselves, clarify with them just their name and name of company for now, they will get to speak more later, if duplicate profession remind not to talk about their business only that they are looking into MSF.
LEADERSHIP STAND all at once, go around table and introduce themselves and state their title within the chapter.
If started at 7:15 remaining agenda will be 5 minutes later
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Explain our concept and our motto is “We work for each other!” President should select this person ahead of time so they are prepared to share this with the group.
The Team Trainer gives a 3-5 minute presentation on making this work for everyone in the chapter. Go over Triggers and Responses of members in chapter who are not getting a lot of referrals.
First Meeting of the Month VP ANNOUNCE MSF TEAM LEADERS
#1 in referrals for previous month, #1 in visitors for previous month,#1 in Business $ passed.
Have recipients stand with President. The goal is RECOGNITION! Make members feel great about their efforts! Have them all come up and give them a hand. The chapter providing a gift card for #1 in referrals is recommended but optional. Also have the #1 referral giver and #1 in visitors tell how they accomplished this.
Pass business cards and the Chapter Newsletter out (If not already on table).
Have all visitors pass business cards around.
Have new members stand with President
GIVE THEM 3 MINUTES TO SPEAK AND INTRODUCE THEMSELVES TO CHAPTER.
President hands out New Member packets and explains content.
President reads MSF TEAM Code of Ethics and asks each new member to agree to uphold code. Member stands and gives 3 minute presentations about themselves and pass out copies of their BIO sheet. If there are no new members then have a member who has not done this in some time do this.
Members Introduce Themselves With 15 to 60 Second Presentations
(Length depends on size of Chapter)
Remind visitors they will speak after all of the members so they will see what is expected. Be sure you only speak within your alloted time; if the timer goes off wrap it up within 2-5 seconds.
Visitors Introduce Themselves In The Same Time Frame
Remind them: Name, Name of Business, Product of Service, Tag line, describe how members can find you good referrals, short story or example, and then your Name & Business.
UNLESS YOUR PROFESSION IS IN THE CHAPTER THEN ONLY TALK ABOUT BEING HERE TO LEARN ABOUT MSF
No more than 2 minutes. This month's numbers and YTD or annual #'s, whatever is most impressive.
Update members regarding professions still needed in the chapter, pending applications, and function of the Membership Committee.
********1 minute BREAK TO REFILL COFFEE ETC********
Treasurer announces: Speakers for next 6 weeks, introduces this week’s 2 speakers using snapshot sheet for the speaker who is speaking about themselves and just the name of the other member and name of who they will be speaking about. The speaker and the highlighted member both give chapter an extra $10 -$20 this week. Door prizes which are purchased from members.
Speakers 1 and 2 will give a 10 minute presentation each this includes a question and answer session.
Tell chapter what you will email them this week to post on all their social media.
Each member puts their name in a basket to be picked up the following week and puts a Referral Slip/Business/Interview. Then if they have a referral or Business $ stand and talk about it, pass the referrals, even if they were given earlier in the week. “I HAVE (Quantity) REFERRALS TODAY” Passes referrals to members and a couple sentences about each referral. Visitors stand and say what they liked about the meeting.
Should address the investment to join and invite all guests to turn in their applications and chapter dues, also hand out slips to anyone who owes chapter dues.
Networking opportunities; special events, trade shows.
This happens only if an upcoming event is being planned.
****If time allows… new members or members who need it will give
3 minute Triggers & Responses****
Door prize needs to be something purchased in full from a chapter member; the money from the speakers is used for this. If speakers give $20 each then two prizes will be drawn. If a thank you for closed business is drawn then the person they were thanking for it. Be sure a receipt/GIFT CERTIFICATE is given to the door prize winner from the member who received the $20, this is also a referral and thank you for closed business.
Gift cards should be in president’s box
President should select this member ahead of time.
Remind members to focus on bringing referrals and Visitors next week. Homework is to bring a referral for (Name) or (Name) next week. Remind them it is okay that we love each other, but this is more than a social event, we work for each other, it is our job to find referrals for each other during the week, have a great week and let’s go out and work for each other!